How to use Copilot effectively in Non-Profits
19th June 2024
The key to getting results from any AI system is the question you ask the system to generate a response. This question is called the prompt and how this is written will determine the quality of the results you get back.
If you have a Copilot license already you get access to the Copilot labs which are found here. These include specific use examples and prompts to try which can be filtered by Office app.
If you haven’t taken the plunge yet and cannot access the labs, Microsoft have a number of generally available resources on creating prompts for Copilot. A helpful breakdown can be found here and we set out our tips for getting the best results from the Copilot system below.
Crafting Effective Prompts for Copilot for Microsoft 365
Understanding the Objective: Before creating a prompt, clearly define the goal you want to achieve with Copilot’s assistance. Whether it’s drafting an email, creating a social media post, or generating a report, having a clear objective will guide the construction of your prompt.
Be Specific: The more specific your prompt, the more tailored Copilot’s response will be. Include key details such as the topic, tone, and any specific information or format you require.
Use Clear and Concise Language: Avoid ambiguity in your prompts. Clear and concise language helps ensure that Copilot understands your request and delivers the desired output.
Provide Context: If your request relates to a previous conversation or a specific scenario, provide that context. This helps Copilot generate a response that is relevant and coherent.
Some specific examples that are useful for non-profits could be:
Usage Examples for Non-Profits
Example 1: Drafting an Email for Volunteer Recruitment Prompt: “Write a friendly and engaging email inviting community members to volunteer at our annual charity run. Highlight the benefits of volunteering and include a call-to-action to sign up.”
Example 2: Creating Social Media Content Prompt: “Generate an inspiring Facebook post for International Women’s Day, celebrating the achievements of women in our community. Use a positive tone and include a hashtag campaign we’re launching, #EmpowerHer.”
Example 3: Generating a Grant Proposal Outline Prompt: “Create a structured outline for a grant proposal that our non-profit will submit to support our ‘Clean Water for Schools’ project. Include sections for the executive summary, project description, budget, and impact assessment.”
Example 4: Writing a Thank-You Letter to Donors Prompt: “Compose a heartfelt thank-you letter to our donors for their generous support during our ‘Feed the Future’ campaign. Mention the impact of their donations and express our gratitude.”
Example 5: Preparing a Press Release for a New Program Prompt: “Draft a press release announcing the launch of our ‘Books for All’ literacy program. Include quotes from our director, statistics about literacy rates, and details on how the public can get involved.”
Example 6: Developing Educational Material for Workshops Prompt: “Create an outline for educational materials for a workshop on sustainable living practices. The content should be suitable for all ages and include interactive activities.”
Example 7: Crafting a Monthly Newsletter Prompt: “Generate content for our monthly newsletter focusing on our recent community clean-up event. Include photos, volunteer interviews, and a section on upcoming events.”
Example 8: Creating a Fundraising Event Proposal Prompt: “Write a proposal for a fundraising event that includes a silent auction, live music, and a guest speaker. Outline the event schedule, budget, and the fundraising goal.”
Example 9: Scripting a Video for Social Media Awareness Campaign Prompt: “Script a short video for a social media campaign raising awareness about endangered species. The script should be engaging, informative, and include a call-to-action for viewers to support our conservation efforts.
By following these guidelines and examples, non-profits can leverage Copilot to enhance their productivity and communication efforts. Check out this infographic to help you on your Copilot journey.
Remember, the key to effective use of Copilot lies in the quality of your prompts. Happy writing!